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Legal Assistant - Victoria, BC

Woodward & Company LLP provides a full suite of legal services to Indigenous governments, businesses, communities, and people. We are seeking an experienced Legal Assistant to join us as a full-time team member. This position requires a confident, outgoing, and an engaging individual who displays efficiency, professionalism, self-motivation, a mature work ethic, and caring attention to detail to assist multiple lawyers on file matters.

CORE JOB ACCOUNTABILITIES:

  • Preparing documents including (drafting, formatting, editing, proofing) correspondence, memos, agreements, legislation, codes, bylaws, and reports.
  • Maintaining organized calendars, emails, correspondence, notes, schedules, meetings, documents, resources, and files.
  • Daily use of software, databases, and document management system (Worldox), to search and obtain file-specific information from various government websites and offices.

KEY COMPETENCIES:

  • Strong problem-solving skills and
  • Knowledge of legal practices, terminology, and Court
  • Familiarity with BC Online, Corporate Online and LTSA.
  • High level of initiative, (knowing when to seek appropriate advice).
  • Excellent organization
  • A keen attention to
  • Strong communication and interpersonal
  • A quick and continuous learner.
  • Technical competencies:
    • Proficient knowledge of MS Office (Word, Outlook, Excel, PowerPoint) and
    • Exposure to BC Online, LTSA searches, litigation software, and document management
  • Ability to work well autonomously and within a team in a fast-paced office work
  • Reliability, flexibility, and dependable attendance is an essential function of this

JOB REQUIREMENTS:

·         Preference may be given to candidates who have completed a Legal Assistant program from an accredited educational institution in Canada.

  • Grade 12 graduation required, with 3 to 5 years’ applied work experience,

Why Woodward & Company?

Woodward offers meaningful work focused on Aboriginal Law and Indigenous issues. We offer a great compensation package combined with a generous range of benefits, including group health, dental, RSP contributions, vacation, additional paid time off, parking/transit/wellness allowances, and strong support for continuous learning and professional development.

For everyone’s health and safety, our Vaccination policy, requires full vaccination against COVID-19 to attend Woodward offices in person, meet with our team in person, and attend events held in, or outside of the office.

While we would like to thank all applicants for their expression of interest, please note only those selected for an interview will be contacted. No calls please.

Please submit a cover letter and resumé (in PDF format) to the attention of Pamela Toovey, Human Resources at: employment@woodwardandcompany.com

Payroll Administrator & HR Assistant - Victoria, BC

Woodward & Company Lawyers LLP is the “go-to” national boutique law firm that provides excellent legal services to Indigenous communities, governments, and businesses, including transformative change in an era of reconciliation and decolonization.

Woodward is seeking a Payroll Administrator & HR Assistant to join our administration team full-time. Our law firm is growing fast with plenty of developing career opportunities for someone who will contribute to Woodward’s mission with experience, passion and effective payroll administration and support for our Human Resources programs and tasks. We are looking for an individual who is engaging, organized and experienced in administering payroll, while cultivating positive and productive working relationships across the firm to assist with HR and payroll administration responsibilities.

CORE JOB ACCOUNTABILITIES:

Our Payroll Administrator / HR Assistant will effectively transact payroll according to our payroll cycle schedule, track time worked and provide support for HR programs and task administration for a variety of areas related to Recruitment and Selection, Benefits and Compensation, Memberships and Licensing, Culture, and Health and Wellness for our team.

  1. Collect, verify and process payroll information, determine pay and benefit entitlements for employees, maintain accurate payroll records, and provide payroll information.
  2. Maintain records of employee payroll information, leave and overtime calculations, regular earnings, bonuses, allowances, and benefit entitlements.
  3. Track time off (i.e., sick days, personal days, vacation days, Short-Term Disability and Long-Term Disability).
  4. Verify and transact salary increases, overtime payouts, RRSP, and ensure payroll accuracy.
  5. Transact payroll via direct deposit semi-monthly according to the firm’s payroll cycle schedules.
  6. Process and file Records of Employment with final pay, within 72 hours of departure.
  7. May recommend and implement (upon approval) payroll systems and programs.

KEY COMPETENCIES:

  1. Engaging interpersonal skills, as well as a positive and professional
  2. A team player who is flexible and adapts to fast-paced assignments with minimal
  3. Ability to maintain a high level of accuracy in preparing and transacting payroll and organizing
  4. Effective listening, verbal, and written communications
  5. Attention to detail and high level of
  6. Highly effective organizational
  7. Proficient computer skills with Microsoft Office products (i.e., Word, Excel, PowerPoint, Outlook).

QUALIFICATIONS:

  1. Completion of a post-secondary degree, diploma, or certification in administration, accounting, Human Resources, or related discipline.
  2. Work experience in administrative roles, payroll administration, and/or Human Resources.
  3. Certified Human Resources Professional (CPHR) designation would be considered an asset.
  4. Understanding of the Employment Standards Act and other employment laws and regulations required.
  5. Experience working with sensitive and confidential information.

How to Apply?

Woodward offers meaningful work experiences and compensation with consideration for education and experience. The position will start work on-site at our Victoria office, as soon as possible. While we would like to thank all applicants for their expression of interest in our developing career opportunities, please note those selected for an interview will be contacted. No calls, please.

Please forward your cover letter and resumé in PDF format to Pam Toovey, CPHR-SCP (She/Her) HR Manager at: employment@woodwardandcompany.com

IT Support & Information Systems Analyst - Victoria, BC

Woodward & Company Lawyers LLP is the “go-to” national boutique law firm that provides legal services to Indigenous communities, governments, and businesses, including transformative change in an era of reconciliation and decolonization. Woodward is seeking an IT Support & Information Systems Analyst to join our knowledge management team full-time. Our law firm is growing fast with plenty of developing career opportunities for someone who is keen on contributing to Woodward’s mission. We are looking for someone with experience in effective IT support and information systems, knowledge management and upholding privacy and security standards. You must be proactive, organized, analytical and a proficient team player who will cultivate positive and productive working relationships across the firm.

CORE JOB ACCOUNTABILITIES:

Our IT Support & Information Systems Analyst will test system requirements, research, develop and implement forward-thinking information systems and software plans and recommendations. Create IT policies, procedures and solutions, as well as guide and troubleshoot on a wide range of IT matters.

  1. Connect with network users to assess and fix any IT issues, and provide advice on solutions, including facilitating IT training.
  2. Evaluate complex problems and make users aware of any impacts and disruptions.
  3. Liaise and work collaboratively with external IT support to conduct proactive risk and vulnerability assessments.
  4. Respond and follow through on IT inquiries and requests.
  5. Install and configure computer hardware, software, systems, networks, printers, and scanners.
  6. Set-up and take down IT operating systems for workstations, remote access, meetings, events, and operations.
  7. Order IT equipment and/or replacement parts and configure back-up equipment.
  8. Check IT equipment for safety and optimal performance conditions.
  9. Create online accounts and maintain records of all software licenses.
  10. Manage stock inventory of IT equipment, components, consumables, and other supplies.
  11. Manage and coordinate internal telephone and voicemail systems, cellphone accounts, Worldox maintenance, litigation/trial software, or other systems.
  12. Perform the duties and functions of privacy officer for the firm, including conducting privacy audits and risk assessments, recommending privacy policies, implementing breach response plans consistent with cyber security protocols and applicable legislation and investigating breaches.
  13. Manage conflicts using software (including firewall file lists, information management systems, and audit processes) and work to develop or enhance firewall and conflict screening protocols.
  14. Stay current with training, trends and learning for information systems and advancing technology.
  15. Recommend IT solutions, and provide guidance related to systems or platforms the firm could use to enhance productivity, efficiency, and security to improve service and advance our use of technology.

KEY COMPETENCIES:

  • A diligent team player who is flexible and adapts to fast-paced IT requirements, with minimal
  • Ability to maintain an elevated level of accuracy and integrity when addressing IT issues, or privacy and security concerns.
  • Effective listening and great (verbal or written) communications
  • Results oriented strategic planning and problem-solving.
  • Exceptional computer skills and knowledge of information management systems, hardware, software and emerging technology that will enhance productivity, efficiency and security.

QUALIFICATIONS:

  • A bachelor’s degree in computer science, computer systems engineering, software engineering, business administration, or the completion of a college program in computer science or information technology systems, is required.
  • In-depth knowledge of computer operating systems, hardware, generally used software (e.g., Windows) and legal software.
  • Familiarity with legal services and law firm IT requirements preferred.
  • Security clearances and criminal records check will be required.

How to Apply?

Woodward offers meaningful work experiences and compensation with consideration for education and experience. The position will commence on-site at our Victoria office, as soon as possible. While we would like to thank all applicants for their expression of interest in our developing career opportunities, please note only those selected for an interview will be contacted. No calls. Please forward your cover letter and resumé in PDF format to Pam Toovey, CPHR-SCP (She/Her) HR Manager at: employment@woodwardandcompany.com

Thank you for considering Woodward & Company