Woodward & Co. Lawyers LLP is a national law firm providing legal services to Indigenous communities, governments and businesses, and advancing transformative change in an era of reconciliation and decolonization.

Woodward is seeking an experienced and highly organized Executive Assistant & Partner Liaison (EAPL) to provide strategic, administrative, and operational support to the CEO and Firm governance committees from our office in Victoria B.C.

You will be the main point of contact for strategic collaboration and communication between the CEO and the Firm’s governance committee. The EAPL is a key liaison between the CEO Firm Partners. Primary responsibilities and tasks will include various modes of communication (email, phone, meeting minutes, video calls, etc.).

The EAPL will also perform other administrative tasks that support the firm’s senior leadership to stay effective and efficient.

Role Overview

Location: Victoria, BC
Department:   Firm Administration
Direct Report: Chief Executive Officer

  1. Review, prioritize, and action communications directed to the CEO and Director of Administration. Draft and prepare responses to correspondence for internal and external communications – as a primary point of contact.
  2. Coordinate scheduling of governance committee meetings and maintain details of action items to bring forward with reminders and follow-up, as required.
  3. Gather documents, draft agendas, take meeting minutes, maintain records, and coordinate schedules and logistic coordination for meetings in the calendar.
  4. Answer and respond to phone calls, communicate messages, prepare briefing materials, reports, and presentations to share as organized documents, on behalf of the CEO.
  5. Coordinate travel arrangements and itineraries for the CEO and partners, as required.
  6. Maintain calendars and progress reports for action items, strategic initiatives, and priority tasks for the CEO and Director of Administration.
  7. Coordinate governance committee, leadership, and partner communications and composition.

Core Competencies

  1. Exceptionally organized, detail-oriented, and skilled in time management.
  2. Experienced communicator in legal services or professional administration, comfortable collaborating with senior leaders.
  3. Technologically proficient, resourceful, and positive.
  4. Reliable under pressure, maintains discretion and professionalism while managing multiple priorities.

Qualifications

  • A bachelor’s degree in a related discipline or equivalent experience.
  • 5+ years’ experience as an executive assistant or administrative professional supporting high-level managers, leadership, and senior executives in a strategic and administrative capacity.
  • Training and experience in the legal services industry, as well as expertise in project and change management, event planning, financial accounting, public relations, human resources, and governance committee coordination, are considered valuable assets.
  • Advanced use and knowledge of MS Office (Word, Outlook, Excel, PowerPoint), including Styles, Tables of Contents, and Adobe Acrobat or similar document processing programs.

Why Woodward

Woodward is where meaningful work, strong relationships, and a great culture come together. We offer a salary range of $70,000 – $80,000 per year, plus benefits including health, dental, RSP contributions, vacation, wellness, and professional development. This role is full-time, in-office with hybrid flexibility.

How to Apply

Send your cover letter and resume to: employment@woodwardandcompany.com  

First Nations, Inuit, or Métis ancestry is directly relevant to the skills and knowledge preferred and Indigenous applicants are strongly encouraged to apply.

Woodward is committed to equity, inclusion and belonging, and human rights. We know that our diversity strengthens our values and shared responsibility in creating a respectful, and collaborative workplace.

Only short-listed candidates will be contacted.